Search & Reports

Chapter 11: Search & Reports

Overview

Aircraft-logs.com provides powerful search capabilities and comprehensive reporting features to help you find information quickly and generate documentation for various purposes.

The search bar in the navigation allows you to search across all your data:

  1. Click the search bar (or press / as a shortcut)
  2. Type your search terms
  3. Press Enter or click Search
  4. View results across all categories

What's Searchable

The global search covers:
- Aircraft: N-numbers, make, model, serial number
- Logbook Entries: Descriptions, mechanic names, shop names
- Components: Names, manufacturers, models, serial numbers
- Work Items: Names and descriptions
- Documents: OCR-extracted text from images
- ADs: AD numbers, subjects

Search Tips

Exact phrases: Use quotes for exact matches
- "oil change" finds that exact phrase

Multiple terms: Space-separated terms find entries with all terms
- oil filter finds entries with both "oil" AND "filter"

Partial matches: Searches match partial words
- magne finds "magneto" and "magnetic"

Filtering Results

By Category

Filter search results by type:
- All (default)
- Aircraft
- Logbooks
- Components
- ADs

By Aircraft

If you have multiple aircraft:
- Filter results to a specific aircraft
- Or view across all aircraft

By Date

For logbook entries:
- Filter by date range
- Last 30 days, last year, custom range

Browsing Records

Logbook List

Navigate to Aircraft > Logbooks to browse all entries:

Filtering options:
- By book type (Airframe, Engine, etc.)
- By date range
- By component

Sorting options:
- Date (newest/oldest)
- By hours
- By cost

AD List

Navigate to Aircraft > Airworthiness Directives:

Filtering options:
- Applicable/Not Applicable
- By status (Active, Complied, etc.)
- By monitor type
- By component

Sorting options:
- By AD number
- By due date/urgency
- By compliance date

Component List

Navigate to Aircraft > Components:

View options:
- Flat list
- Hierarchical tree
- By book type

Printable Reports

Aircraft Logbook Report

A comprehensive printable report for your entire aircraft:

  1. Navigate to your aircraft
  2. Click Print Logbook or Actions > Printable Logbook
  3. Report includes:
    • Aircraft details and specifications
    • Complete logbook entry history
    • Component list with status
    • AD compliance status
  4. Use browser print (Ctrl/Cmd + P)

Use cases:
- Annual inspection preparation
- Pre-purchase documentation
- Insurance requirements
- Personal backup

AD Compliance Report

A focused report on Airworthiness Directive status:

  1. Navigate to Aircraft > Airworthiness Directives
  2. Click Print AD Status or Print Report
  3. Report shows:
    • All applicable ADs
    • Current compliance status
    • Due dates and hours
    • Last compliance information

Use cases:
- Annual inspection AD review
- Regulatory audits
- Pre-purchase evaluation
- Compliance verification

Book Type Report

Print entries for a specific logbook type:

  1. Navigate to Aircraft > Book Types
  2. Select a book type
  3. Click Print
  4. Shows all entries for that book type

Use cases:
- Engine-only logbook
- Prop maintenance history
- Avionics records

Exporting Data

Data Backup (JSON)

Export all your data in JSON format:

  1. Click your profile menu
  2. Select Extract or Backup
  3. A JSON file downloads

Includes:
- All aircraft
- All logbook entries
- All components
- All ADs
- All schedules
- User settings

Any printable report can be saved as PDF:

  1. Open the print dialog (Ctrl/Cmd + P)
  2. Select "Save as PDF" as the destination
  3. Choose save location
  4. Click Save

Dashboard Reports

Quick Stats

The dashboard shows summary statistics:
- Total aircraft
- Total logbook entries
- Total ADs tracked
- Total components

Upcoming Maintenance

View maintenance due soon:
- Schedules approaching due date
- ADs coming due
- Inspections due

Recent Activity

Timeline of recent actions:
- Latest logbook entries
- Recent compliance updates
- New components added

Finding Specific Information

"When was my last...?"

To find when something was last done:

  1. Search for the maintenance type (e.g., "oil change")
  2. Sort results by date (newest first)
  3. The first result is the most recent

Or use the AI assistant:
- "When was my last oil change?"
- "When was my last annual?"

"What's due soon?"

To see upcoming maintenance:

  1. Check the Dashboard upcoming section
  2. Or navigate to Schedules and sort by due date
  3. Or check AD list filtered by "Due Soon"

"What did I do on...?"

To find work done on a specific date:

  1. Navigate to logbook entries
  2. Filter by date or date range
  3. Or search for the date

"How much have I spent?"

To track maintenance costs:

  1. Navigate to logbook entries
  2. Entries show individual costs
  3. Sum manually or export and use spreadsheet

Search Best Practices

Be Specific

More specific searches yield better results:
- Instead of "inspection", try "annual inspection 2024"
- Instead of "engine", try "engine overhaul" or "compression check"

Use Known Values

Search by specific identifiers:
- Part numbers
- Serial numbers
- AD numbers
- Exact dates

Leverage OCR

If you've uploaded documents:
- Search for text that appears in them
- Invoice numbers, shop names, part numbers
- Unique phrases from documents

Try Multiple Approaches

If you don't find what you need:
- Try different keywords
- Browse chronologically
- Check different categories
- Use the AI assistant

Report Tips

Before Printing

  1. Review the data for accuracy
  2. Ensure all entries are complete
  3. Verify hours and dates
  4. Check for any missing information

Save as PDF

Always save a PDF copy:
- Creates a timestamped record
- Easily shareable
- Doesn't require app access

Regular Reports

Consider generating reports:
- Before each annual inspection
- After major maintenance
- Annually for records backup
- Before selling aircraft

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